Production Coordinator

Job Description

The Production Coordinator supports the Production Manager in all aspects of venue operations and the execution of live events and shows. This role helps ensure events run smoothly and that touring artists and their production teams receive the support and resources they need while on site.

The Production Coordinator assists with staffing, coordination, and supervision of venue support staff, including hospitality personnel, runners, merchandise sellers, and other event staff. They serve as the primary contact for hospitality advances and work directly with touring artists and production teams to coordinate their needs before and throughout their visit.

In addition to supporting day-to-day production operations, the Production Coordinator serves as a knowledgeable local resource for touring acts, helping facilitate communication between artists, venue staff, and other departments. The role works closely with the Production Manager and production team across all areas of venue operations to help deliver a professional, efficient, and welcoming experience for artists, staff, and guests.

Responsibilities

• Assist the Production Manager in all aspects of venue operations and the execution of events and shows.
• Assist with staffing and supervising support staff, including hospitality staff, runners, merchandise sellers, and others.
• Track employee hours, review time records for accuracy, and enter hours into the payroll system in a timely manner.
• Act as the main hospitality and VIP advance contact and interface with touring production teams and artists.
• Assist with the execution of special events and other event-related logistics as needed.
• Support venue staff across various areas of operations.
• Serve as a local resource and point of support for touring acts.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, deadline-driven environment while managing multiple tasks.
• Ability to troubleshoot and problem-solve independently.
• Excellent verbal and written communication and collaboration skills.
• Ability to work effectively in a busy, high-pressure environment.
• Maintain a positive public and professional presence at all times.
• Strong management and leadership skills.
• Proficiency in Microsoft Word and Excel.
• Live music venue and artist hospitality experience preferred, but not required.
• Bachelor’s degree preferred, but not required.