Event Producer

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About the Job

Role Description

Corporate Meetings & Events Planner (Temporary)

Associate II - Workplace Management

You Are

UST is searching for a highly organized, self-directed, and collaborative Corporate Meetings & Events Planner to join the Corporate Communications Meetings & Events team.

The Opportunity

• Partner with internal stakeholders and cross-functional teams to plan and execute business objectives.
• Manage detailed project plans, timelines, deliverables, and event production schedules.
• Coordinate end-to-end event logistics, including venue coordination, catering, audiovisual, production registration, and attendee communications.
• Manage relationships with external vendors, agencies, hotels, and service providers.
• Support executive meetings, including VIP attendee management and onsite event execution.
• Develop event budget estimates and maintain budget tracking, forecasting, reconciliation, and reporting.
• Partner with facilities, communications, production, and other internal teams to ensure event delivery.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

• 5+ years of corporate meetings and events experience.
• Proven experience planning and executing corporate events with 100+ attendees.
• Experience with executive functions, customer programs, and employee engagement initiatives.
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong budget management, forecasting, and reporting experience.
• Experience managing vendors, venues, hotels, and production partners.
• Strong project management skills with the ability to prioritize workstreams and drive execution.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365 applications; Outlook, Teams, Excel, PowerPoint, and Word.
• Experience facilitating cross-functional collaboration across multiple stakeholder groups.

Preferred:

• Experience supporting virtual and hybrid events.
• Experience with Cvent or similar event management platforms.
• Certified Meeting Professional (CMP) designation.