Event Producer

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Production Ownership & Communication

• End-to-End Accountability: Ultimately own the success of the entire production from inception to execution, overcoming any roadblocks that arise.
• 3-Pillar Communication: Independently maintain clear, active alignment across the Happily team, the client team (execution details), and the event crew.
• Team Alignment: Over-communicate internally and lead weekly meetings to keep the project on track, while letting the Account Manager handle high-level external client relations.

Financial & Contractual Management

• Budget & Invoicing: Intake, manage, and reconcile the budget; stay strictly within a predetermined figure by backing out costs.
• Vendor Payments: Source vendors, collect invoices, and ensure timely payments to protect the production timeline.
• Venue Compliance: Manage the venue relationship, vet contracts to maximize inclusions, ensure terms meet standards, and guarantee client catering/space needs are met.

Logistics & Timeline Strategy

• Production Scheduling: Create and enforce a strict schedule for the day before, day of, and day after the show (including a compressed version for morning-of load-ins).
• Load-In & Setup: Supervise the transportation and setup of all scenic, signage, registration, and AV assets (sound, video, projection).

Show Execution & Asset Management

• On-Site Command: Run the main show spaces with the highest visibility to maintain total control, anticipate issues, and troubleshoot in real-time.
• Show Flow: Oversee the technical show flow, ensuring it includes exact cues, linked assets, run times, and stage movements.
• Deliverable Tracking: Track all creative, experiential, and broadcast deliverables—execute them yourself if team specialists fall short.

Hiring & Document Upkeep

• Talent Sourcing: Interview, vet, and hire the event team (AV operators, registration, production managers) via Happily, delegating tasks effectively.
• Live Deck Maintenance: Continuously update a centralized Google Slides deck with real-time assets (floor plans, mock-ups, signage, credentials, and approvals).