Creative Project Manager

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Duties & Responsibilities

• Coordinate the planning and execution of an annual band festival or similar music-focused event.
• Invite and coordinate with guest conductors, including obtaining appropriate administrative approval for fees and contracts.
• Provide contract and vendor information to administrative staff in advance of the event.
• Draft proposed event budgets for review and approval.
• Coordinate event needs with venue management and event operations staff.
• Communicate event setup, facility, equipment, parking, and other logistical requirements in advance of the event.
• Compile and provide a list of music and materials needed for the event.
• Prepare and distribute music parts and other materials to participating musicians and ensembles.
• Oversee student assistants, fellows, interns, and music education students supporting the event.
• Track and submit hours worked by event staff and student assistants.
• Manage registration for participating schools and organizations.
• Coordinate invoice and payment information with administrative staff.
• Provide ongoing communication and logistical support to participating schools, conductors, staff, and other event stakeholders.

Requirements

Minimum Education & Experience

• Bachelor’s degree required.

Knowledge, Skills & Abilities

• Demonstrated experience conducting symphonic, concert, or similar instrumental ensembles.
• Strong event planning, organizational, communication, and coordination skills.
• Ability to manage multiple event logistics and deadlines effectively.

Preferred Qualifications

• Master’s degree preferred.
• Additional experience in music education, ensemble management, festival coordination, or event production preferred.